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Accounts Payable Specialist

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Posted Jun 07, 2019
Job Description

JOB TITLE: Accounts Payable Specialist

EMPLOYER: TWFG Insurance Services

DEPARTMENT: Corporate Accounting

REPORTS TO: Accounting Manager

EFFECTIVE DATE: 6/5/2019

SUMMARY: Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

DUTIES AND RESPONSIBILITIES:
• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Interfaces with appropriate departments to secure proper payment approvals.
• Prepares accounts payable checks for signature and subsequent distribution.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.

QUALIFICATIONS:
• Associate's degree (A. A.) or equivalent, one to two years related experience, or
equivalent combination of education and experience.
• Demonstrated Proficiency in Microsoft Excel and Microsoft Word
• Worked in Enterprise Accounting Software such as Oracle, MS Dynamics, SAP or QuickBooks
• Demonstrated ability to calculate figures and amounts such as discounts,
interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage
priorities and workflow.
• Ability to work independently and as a member of various teams
• Versatility, flexibility, and a willingness to work within constantly changing
priorities with enthusiasm.

COMPETENCIES:

• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is frequently required to stand and/or walk

• The employee must occasionally lift and /or move up to 25 pounds

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus



The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills Required

• Associate's degree (A. A.) or equivalent, one to two years related experience, or
equivalent combination of education and experience.
• Demonstrated Proficiency in Microsoft Excel and Microsoft Word
• Worked in Enterprise Accounting Software such as Oracle, MS Dynamics, SAP or QuickBooks
• Demonstrated ability to calculate figures and amounts such as discounts,
interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage
priorities and workflow.
• Ability to work independently and as a member of various teams
• Versatility, flexibility, and a willingness to work within constantly changing
priorities with enthusiasm.

Compensation:

($41K - $45K) Commensurate with experience

Job Categories

Job Types(s):   Accounting / Finance

Industry(s):   Accounting, Insurance

Employment Type:   Employee - Full Time

Job Location(s):   The Woodlands

Contact Information

TWFG Insurance

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