Summary: This individual is an administrative professional effective in planning, prioritizing, and executing tasks in a timely manner as well as building and maintaining strong relationships both internally and externally.

Essential Functions: Provides administrative support to the Director of Local Missions in support of ongoing activities and special events. This includes:

Relational

• Maintain exposure of local missions through social media by managing all social media channels of the Missions Ministry
• Attend occasional Local Missions activities to observe and experience the events
• Attend Mission Committee meetings, staff meetings, and other trainings as required
• Support Local Missions leaders or groups to ensure completion or success of activity
• Cultivate and maintain relationships with supported partner ministries, meeting with them as necessary
• Communicate with new members; help them find their preferred place of service
• Communicate with local ministry partners and volunteers to coordinate meetings, volunteer requests, and resource requests
• Coordinate Society of St. Stephen Ministry Volunteers and help them obtain needed resources
• Support the Director of Local Missions in collaborating with Missions personnel in other areas of the church (Rebelbase, Church at Woodforest, Next Gen Kids) to create seamless operations
• In collaboration with the Director of Local Missions, coordinate disaster related responses with local mission partners and governmental agencies
• Collaborate with Creative Services on promotion of local Missions events and projects, website development and maintenance

Operational

• All administrative duties such as computer work, copies, distribution, correspondence, travel related to local missions, meeting coordination, Missions Conference, and record keeping
• Create and maintain volunteer registrations
• Create and publish the Missions weekly e-news
• Manage requests and assignments for meeting rooms; coordinate with Facilities to ensure rooms are ready for meetings and events
• Process expense reports for ministry volunteers and, as requested, the Director of Local Missions
• Schedule meetings for Director of Local Missions, as requested
• Review budget and bring relevant items to the attention of the Director of Local Missions or the Pastor of Missions
• Prepare and present reports as requested by the Director of Local Missions or Pastor of Missions
• Perform background checks on volunteers
• Ensure Safe Sanctuary requirements are fulfilled by volunteers who work with children or vulnerable adults

Other Specifications:

• Reports to: Director of Local Missions
• Position Type: Full-Time
• Schedule: As is typical for ministry, this position requires a flexible schedule. It includes agreed upon onsite office hours, Sunday services, occasional Saturday services, evening activities
• Compensation: Dependent on experience
• Benefits: Full benefits, including medical, dental, vision, life, 403b  

Qualifications:

• Exemplify the core values of TWMC
• Proven verbal and written skills and be able to serve as primary contact for the ministry, both by phone and email
• Working knowledge of computing and databases, MS Office suite
• Ability to learn specialty church systems
• Able to meet church constituents in public forum
• Flexibility to multi-task and support multiple functions
• Ability to take independent action as required
• Being a team player is essential

Physical Demands

• This position requires sitting, standing, lifting, reaching, and crawling.

The Woodlands Methodist Church
2200 Lake Woodlands Drive
The Woodlands, TX   77380

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