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Local Missions Administrative Assistant

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Posted Feb 28, 2023
Job Description

Summary: This individual is an administrative professional effective in planning, prioritizing, and executing tasks in a timely manner as well as building and maintaining strong relationships both internally and externally.

Essential Functions: Provides administrative support to the Director of Local Missions in support of ongoing activities and special events. This includes:


  • Maintain exposure of local missions through social media by managing all social media channels of the Missions Ministry
  • Attend occasional Local Missions activities to observe and experience the events
  • Attend Mission Committee meetings, staff meetings, and other trainings as required
  • Support Local Missions leaders or groups to ensure completion or success of activity
  • Cultivate and maintain relationships with supported partner ministries, meeting with them as necessary
  • Communicate with new members; help them find their preferred place of service
  • Communicate with local ministry partners and volunteers to coordinate meetings, volunteer requests, and resource requests
  • Coordinate Society of St. Stephen Ministry Volunteers and help them obtain needed resources
  • Support the Director of Local Missions in collaborating with Missions personnel in other areas of the church (Rebelbase, Church at Woodforest, Next Gen Kids) to create seamless operations
  • In collaboration with the Director of Local Missions, coordinate disaster related responses with local mission partners and governmental agencies
  • Collaborate with Creative Services on promotion of local Missions events and projects, website development and maintenance


  • All administrative duties such as computer work, copies, distribution, correspondence, travel related to local missions, meeting coordination, Missions Conference, and record keeping
  • Create and maintain volunteer registrations
  • Create and publish the Missions weekly e-news
  • Manage requests and assignments for meeting rooms; coordinate with Facilities to ensure rooms are ready for meetings and events
  • Process expense reports for ministry volunteers and, as requested, the Director of Local Missions
  • Schedule meetings for Director of Local Missions, as requested
  • Review budget and bring relevant items to the attention of the Director of Local Missions or the Pastor of Missions
  • Prepare and present reports as requested by the Director of Local Missions or Pastor of Missions
  • Perform background checks on volunteers
  • Ensure Safe Sanctuary requirements are fulfilled by volunteers who work with children or vulnerable adults

Other Specifications:

  • Reports to: Director of Local Missions
  • Position Type: Full-Time
  • Schedule: As is typical for ministry, this position requires a flexible schedule. It includes agreed upon onsite office hours, Sunday services, occasional Saturday services, evening activities
  • Compensation: Dependent on experience
  • Benefits: Full benefits, including medical, dental, vision, life, 403b  

Skills Required


  • Exemplify the core values of TWMC
  • Proven verbal and written skills and be able to serve as primary contact for the ministry, both by phone and email
  • Working knowledge of computing and databases, MS Office suite
  • Ability to learn specialty church systems
  • Able to meet church constituents in public forum
  • Flexibility to multi-task and support multiple functions
  • Ability to take independent action as required
  • Being a team player is essential

Physical Demands

  • This position requires sitting, standing, lifting, reaching, and crawling.


The Woodlands Methodist Church
2200 Lake Woodlands Drive
The Woodlands, TX   77380

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Job Categories

Job Types(s):   Ministries

Industry(s):   Nonprofit / Social Service, Religion

Employment Type:   Employee - Full Time

Job Location(s):   The Woodlands

Contact Information

The Woodlands Methodist Church - Visit Our Business Directory Listing

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