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Formation Administrative Assistant

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Updated Feb 26, 2024
Job Description

Summary: This individual is an administrative professional effective in planning, prioritizing, and executing tasks in a timely manner as well as building and maintaining strong relationships both internally and externally.

Essential Functions: Provides administrative support to the Pastor of Formation in support of ongoing activities and special events; includes coordination of Men’s Ministry activities and special events. This includes:

  • Attends Formation meetings, staff meetings, and other training as required.
  • Support formation team members and volunteers to ensure completion or success of activity.
  • Cultivate and maintain relationships with partner ministries, meeting with them as necessary.
  • All administrative duties such as computer work, copies, distribution, correspondence, and travel related to Formation. Create and maintain volunteer registrations.
  • Manage requests and assignments for meeting rooms; coordinate with Facilities to ensure rooms are ready for meetings and events.
  • Process expense reports for ministry volunteers and, as requested, the Pastor of Formation.
  • Schedule meetings for Pastor of Formation as requested.
  • Review budget and bring relevant items to the attention of the Pastor of Formation.
  • Prepare and present reports as requested by the Pastor of Formation.
  • Perform background checks on volunteers.
  • Ensure Safe Sanctuary requirements are fulfilled by volunteers who work with children or vulnerable adults.
  • Men’s Ministry support including, but not limited to:
    • Support our current Quest gatherings, with attendance on Sunday Nights and Tuesday Mornings.
    • Support and Equip Men’s Groups.
    • Coordinate men’s retreats and yearly men’s conference.
    • Implement vision for men’s ministry from the Pastor of Formation.

Skills Required


  • Exemplify the core values of The Woodlands Methodist Church:
    1. Live Faithfully – integrate your beliefs, values, and principles into your professional life.
    2. Love Compassionately – foster a caring and supportive environment where individuals feel valued and supported.
    3. Embody Integrity – trust and be trustworthy, demonstrate consistency in actions and values, and respect confidentiality.
    4. Offer Encouragement – Foster a positive work environment by expressing appreciation, offering constructive feedback, and providing support and resources when able.
    5. Remain Teachable – demonstrate a genuine desire to learn, an open mind, and a willingness to put in the effort to improve.
    6. Be Accountable – take ownership of tasks and responsibilities; consistently practice clear, open communication (verbally or via email), learn from mistakes, and seek continuous improvement.
    7.  Multiply Yourself – search for wats to be more efficient and productive; maximize your impact and productivity, leverage the resources and skills available.


  • Proven verbal and written skills and be able to serve as primary contact for the ministry, both by phone and email
  • Working knowledge of computing and databases, MS Office suite
  • Ability to learn specialty church systems
  • Flexibility to multi-task and support multiple functions


Physical Demands

  • This position requires sitting, standing, lifting, reaching, and crawling.


Other Specifications:

  • Reports to: Pastor of Formation
  • Position Type: Full-Time
  • Schedule: M – F (Sunday evenings/Tuesdays mornings during Quest)
  • Compensation: Dependent on experience
  • Benefits: Full benefits, including medical, dental, vision, life, 403b  


This job description is intended to describe the general nature of this job and may not include all responsibilities that might be required of the person holding this position. This job description is subject to change at any time at the sole discretion of The Woodlands Methodist Church and does not establish a contract for employment.

Submit resume to:



The Woodlands Methodist Church
2200 Lake Woodlands Dr
The Woodlands, TX   77380

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Job Categories

Job Types(s):   Ministries

Industry(s):   Nonprofit / Social Service, Religion

Employment Type:   Employee - Full Time

Job Location(s):   The Woodlands

Contact Information

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