Apply for Creative Services Administrative Assistant

The Creative Services Administrative Assistant provides administrative and organizational support to the Director of
Creative Services and the Creative Services team. This person helps the team work efficiently across a multicampus
church by keeping information accurate, maintaining orderly systems and shared spaces, coordinating
routine administrative needs, and communicating warmly and clearly with staff and ministry partners.
The position also translates ministry documents from English into Spanish. Strong command of written and spoken
English, fluency in Spanish, exceptional attention to detail, and a willingness to learn new systems are essential.
Key Responsibilities
Administrative and Team Support
• Provide day-to-day administrative support to the Director of Creative Services and assist other Creative
Services team members as assigned.
• Schedule meetings, prepare agendas or materials, maintain records, and follow up on administrative details.
• Maintain accurate spreadsheets, trackers, documents, and shared information for the team.
• Help keep team processes and information organized across ministries and campuses.
• Respond to routine inquiries and direct questions or requests to the appropriate team member.
• Assist with team meetings, training, and staff activities.
Office Coordination
• Keep the Creative Services office and shared work areas organized and welcoming.
• Monitor and restock kitchen and routine office supplies.
• Receive, sort, and distribute mail, deliveries, and materials for the team.
• Provide limited assistance in the print room as needed, under the direction of the staff responsible for print
production.
Translation and Communication
• Translate ministry documents and other assigned materials from English into Spanish, preserving their
meaning, clarity, and tone.
• Proofread translated materials carefully for accuracy, consistency, grammar, and appropriate terminology.
• Communicate professionally and warmly with staff, ministry partners, and visitors in both English and Spanish.
• Perform additional duties as assigned.
Key Qualifications and Strengths
• Exemplify the core values of The Woodlands Methodist Church:
• Live Faithfully – integrate your beliefs, values, and principles into your professional life.
• Love Compassionately – foster a caring and supportive environment where individuals feel valued and
supported.
• Embody Integrity – trust and be trustworthy, demonstrate consistency in actions and values, and respect
confidentiality.
• Offer Encouragement – foster a positive work environment by expressing appreciation, offering
constructive feedback, and providing support and resources when able.
• Remain Teachable – demonstrate a genuine desire to learn, an open mind, and a willingness to put in the
effort to improve.
• Be Accountable – take ownership of tasks and responsibilities; consistently practice clear, open
communication (verbally or via email), learn from mistakes, and seek continuous improvement.
• Multiply Yourself – search for ways to be more efficient and productive; maximize your impact and
productivity, leverage the resources and skills available.
• A strong and growing personal relationship with Jesus Christ and commitment to the mission of TWMC.
• Fluency in Spanish and excellent written and spoken English required. This role requires the ability to
understand English source material precisely and produce clear, accurate Spanish translations.
• Exceptional attention to detail and a demonstrated ability to maintain accurate records and catch errors.
• Strong proficiency with Microsoft 365, particularly Word, Excel, Outlook, and PowerPoint.
• Confidence working with spreadsheets and the ability to learn new software and systems quickly.
• Excellent interpersonal skills; able to build positive working relationships with people across departments and
campuses.
• Strong organizational skills, sound judgment, and the ability to manage several priorities while meeting
deadlines.
• Experience with Monday.com preferred.
• Adobe Creative Cloud skills preferred.
• Previous administrative experience preferred; experience in a church, nonprofit, or creative department is
helpful.

Physical Requirements
• This position requires sitting, standing, walking, lifting, reaching, and crawling.
Other Specifications
• Department: Creative Services
• Reports to: Director of Creative Services
• Position Type: Full-Time; exempt/nonexempt classification to be confirmed by Human Resources
• Schedule: 40 hours/week*, Monday-Friday, in office
*As is typical for ministry, this position requires a flexible schedule including evenings, special events, holiday services, and occasional
travel between campuses or off-site locations as required.
• Compensation: Dependent on experience
• Benefits: Full benefits, including medical, dental, vision, life, 403(b)