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Administrative Assistant

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Provide administrative support to CEO, Real Estate Broker and team, Office Manager and team.
Coordinate with team on build to suite projects: gather client / project information and insure all
documents are loaded to dropbox. Oversee surveyor and platting coordinator to make sure these are
being tracked. Assist with obtaining client approval for change orders and load information to dropbox.
Manage, document and maintain records of incoming quotes and invoices and update Broker weekly.
Create property marketing material for commercial listings.
Obtain all required documentation for closing / commission package before taking to Broker for
signature.
Maintain broker commission tracking spreadsheet. Done at every commission payment.
Maintain upcoming broker closings. Last week of each month ask all agents for upcoming closings and
lease commencement and provide spreadsheet to broker
Prepare invoices and maintain all invoices and review with Broker weekly.
Manage property flyers and marketing material using LoopNet, CommGate, Constant Contact, Property
Blast and Big Boy Blast and other avenues as decided by Broker.
Order business cards, real estate signs, supplies, and create email addresses for new hires.
Create meeting documents and meet with principle each week to review project activity.
Perform general office administrative duties including but not limited to filing, typing, copying, binding,
scanning, etc.
Reply to emails, telephone or face-to-face inquiries swiftly and professionally.
Answer and direct all phone calls promptly and consistently using multi-line phone system.
Take accurate notes of phone messages and promptly deliver to proper recipient(s).
Receive, sort and distribute the mail.
Produce and distribute correspondence memos, letters, faxes and forms.
Develop and maintain a filing system.
Coordinate repairs to office equipment.
Maintain office, conference room and design center appearance and organization.
Greet clients and escort them to the conference room or design center for meetings and notify the
proper individuals in the office of their arrival.
Screen walk ins.
Complete research as assigned and update staff on researchable items.
Handle multiple projects as assigned by office management.
Ensure office staff and management team remain updated with the latest status of ongoing and
completed tasks.
Assist as backup to office as needed.
Maintain a high degree of professionalism and knowledge of operations and job duties.

High school diploma or equivalent; BA/BS preferred.
Texas real estate license preferred.
Minimum of 2 years experience serving in an administrative assistant position or equivalent supporting
role required.
Proficient in Microsoft Outlook, Word, Excel, Adobe and can easily navigate the internet.
Must type a minimum of 60 WPM.
Detail oriented, organized, detail oriented.
Problem solver and critical thinker.
Dependable and punctual.

60,000/year