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Experienced Insurance Defense & Personal Injury Defense Paralegal

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Position Summary
We are seeking an experienced Litigation Paralegal specializing in insurance defense and personal injury defense to join our team. The ideal candidate will have hands-on experience supporting attorneys in the defense of bodily injury, automobile liability, premises liability, and other insured litigation matters.
This is a substantive paralegal position for someone who understands the lifecycle of a personal injury defense case and can help manage files from initial assignment through discovery, mediation, settlement, and trial. The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple active litigation matters and competing deadlines.
Key Responsibilities
• Assist attorneys with insurance defense and personal injury defense matters from initial assignment through final resolution.
• Review new case assignments, pleadings, claim files, medical records, accident reports, photographs, investigative materials, and other case documentation.
• Draft and prepare answers, discovery requests and responses, subpoenas, notices, authorizations, correspondence, and other litigation documents.
• Manage written discovery, including interrogatories, requests for production, requests for admissions, and responses to opposing parties' discovery.
• Obtain, organize, review, and summarize medical records, medical bills, employment records, wage-loss documentation, prior claims information, and other damages evidence.
• Prepare detailed medical chronologies, treatment summaries, damages summaries, discovery summaries, and case timelines.
• Identify potential issues involving causation, pre-existing conditions, prior injuries or claims, gaps in treatment, damages, and supporting documentation for attorney review.
• Coordinate depositions of plaintiffs, witnesses, treating providers, experts, and other parties.
• Coordinate independent medical examinations, record reviews, expert evaluations, mediations, settlement conferences, and other litigation activities.
• Assist with locating, retaining, and communicating with medical and other expert witnesses.
• Prepare deposition materials, exhibits, medical records, chronologies, and other attorney preparation materials.
• Maintain litigation calendars and monitor discovery deadlines, expert disclosure deadlines, motion deadlines, depositions, hearings, mediations, pretrial conferences, and trial dates.
• Prepare and coordinate electronic filings in state and federal courts.
• Communicate professionally with insurance adjusters and claims professionals, insured clients, opposing counsel, medical providers, experts, court personnel, and vendors.
• Assist attorneys with preparation for mediations, settlement conferences, dispositive motions, hearings, depositions, and trials.
• Prepare witness and exhibit lists, trial notebooks, exhibits, demonstrative materials, deposition designations, and other trial preparation materials.
• Regularly review assigned files to identify outstanding discovery, missing medical records, expert reports, approaching deadlines, and necessary follow-up.
• Maintain organized and complete electronic case files in accordance with firm procedures.
• Prepare accurate, detailed, and timely billable time entries in compliance with firm and insurance carrier billing guidelines.
• Assist with litigation reports, status updates, evaluations, and other insurance carrier reporting requirements.
• Proactively communicate case developments and potential issues to the responsible attorney.

3–5 years of litigation paralegal experience, preferably in insurance and personal injury defense. Knowledge of bodily injury claims, civil litigation, discovery, court filings, and deadlines. Experience reviewing medical records, preparing case summaries, and assisting with depositions, mediations, and trials. Strong organization, communication, attention to detail, and ability to independently manage multiple files and deadlines.