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Administrative Assistant

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Hours
• Full-time
• Monday – Friday
• 8:30am – 5pm

Benefits
• Eligible for Health Insurance after 2 Months
o 100% of monthly premiums paid by employer
o Spouse and dependent coverage available for an additional cost
• Optional buy-in for Vision Insurance
• Optional buy-in for Dental Insurance
• Eligible for 401K enrollment after 1 year
o Company contributes 3% to 401K regardless of employee’s contribution.
• 40 hours PTO after 1 year. Company holidays include 1 week off for Christmas and usual holidays.
• Annual bonuses based on company and personal performance.

Salary
• Commensurate with experience

About the Company
Texas Pools Inc is an award winning, luxury pool builder and remodeling company that has served The Woodlands and Houston metroplex since 1980. With new ownership in 2016, the company has prioritized growing and expanding with an eye on ingenuity and adopting the most up to date pool technologies available. In the past 5 years, we have more than doubled personnel.


List of Duties:

As the Administrative Assistant you will be expected to:


• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Provides administrative support to Office Manager to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for Admin and Showrooms as needed.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Receives and posts bills to QuickBooks.
• Gathers and checks timesheets weekly.
• Coordinates logistics for company gatherings, including room setup and catering.
• Works with outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for purchases for equipment, supplies, etc.
• Helps coordinate maintenance and repairs for fleet trucks as needed.
• Works closely with other administrative staff and supports other colleagues as needed.
• Presents a positive and professional image for the organization.

• Digital literacy and research skills, including the ability to analyze the reliability of information.
• Exceptional interpersonal, written, and verbal communication skills to foster good working relationships within Texas Pools, and with clients, contractors, and vendors
• Ability to represent the firm in a professional manner
• Knowledge of Microsoft Office and QuickBooks
• Time management, multitasking, and flexibility a must

commensurate with experience