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Office Manager

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Looking for a Part-Time Office Manager at an HOA Office in Timber Lakes and Timber Ridge Subdivision.
Hours are Tues: 9-2 / Wed: 9-2 / Thurs: 10-5
Hours can be adjusted for the right candidate. Please email your resume to board@tltr-hoa.org if interested.
Responsibilities
• Serve as the point person for office manager duties including:
 Maintenance – Building and common areas
 Mailing – Ingoing and Outgoing
 Supplies – Make sure there are supplies for the office.
 Accounts Payable
 Accounts Receivable
 Errands
• Schedule meetings when necessary.
• Answer all telephone calls and emails.
• Keep the digital sign in the front up to date.
• Update resident files in management software when homes are sold.
• Create invoices and mail out yearly.
• Update the HOA Facebook page.
• Put out agenda in a timely manner for meetings.
• Take minutes at meetings.
• Participate actively in the planning and execution of community events.
• Maintain the office condition and arrange necessary repairs.
• Ensure that files are scanned into Laserfiche and kept current.
• Organize office operations and procedures.
• Assist residents with permitting questions and give applications to ACC for approval.
• Coordinate with IT department on all office equipment.
• Ensure that all bills are paid on time.
• Manage contract and price negotiations with service providers.
• Manage office budget with the Board of Directors.
• Reconcile bank accounts and have financial reports ready for all meetings.
• Check violations on a regular schedule and have the Director’s check when necessary.
• Have grounds and building clean before and after Community Center rentals.
• Provide general support to visitors.
• Liaise with facility management vendors.


Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Ability to be a fast learner.
• Proficiency in PayHOA is a plus.
• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with Microsoft 365.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• A creative mind with an ability to suggest improvements.
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus.

Looking for a Part-Time Office Manager at an HOA Office in Timber Lakes and Timber Ridge Subdivision.
Hours are Tues: 9-2 / Wed: 9-2 / Thurs: 10-5
Hours can be adjusted for the right candidate. Please email your resume to board@tltr-hoa.org if interested.
Responsibilities
• Serve as the point person for office manager duties including:
 Maintenance – Building and common areas
 Mailing – Ingoing and Outgoing
 Supplies – Make sure there are supplies for the office.
 Accounts Payable
 Accounts Receivable
 Errands
• Schedule meetings when necessary.
• Answer all telephone calls and emails.
• Keep the digital sign in the front up to date.
• Update resident files in management software when homes are sold.
• Create invoices and mail out yearly.
• Update the HOA Facebook page.
• Put out agenda in a timely manner for meetings.
• Take minutes at meetings.
• Participate actively in the planning and execution of community events.
• Maintain the office condition and arrange necessary repairs.
• Ensure that files are scanned into Laserfiche and kept current.
• Organize office operations and procedures.
• Assist residents with permitting questions and give applications to ACC for approval.
• Coordinate with IT department on all office equipment.
• Ensure that all bills are paid on time.
• Manage contract and price negotiations with service providers.
• Manage office budget with the Board of Directors.
• Reconcile bank accounts and have financial reports ready for all meetings.
• Check violations on a regular schedule and have the Director’s check when necessary.
• Have grounds and building clean before and after Community Center rentals.
• Provide general support to visitors.
• Liaise with facility management vendors.


Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Ability to be a fast learner.
• Proficiency in PayHOA is a plus.
• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with Microsoft 365.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• A creative mind with an ability to suggest improvements.
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus.

Bases on experience