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Administrative Coordinator

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A North Houston commercial construction and development company is looking for a professional Administrative Coordinator to join their construction team. This position is ideal for someone who thrives under pressure and takes pride in their work.

This full-time, in-office position requires working Monday through Friday from 8:00 AM to 5:00 PM, with a salary range of $50,000 to $55,000. The role offers paid holidays and bonuses, but does not include medical or dental insurance or a 401k plan. Reliable transportation is a must.

Preferred Experience:
• At least 3 years in a scheduling or coordinating role within the construction industry.
• Experience working with subcontractors.

Responsibilities:
• Oversee, maintain and execute a detailed schedule of construction projects from planning, implementation to completion.
• Work closely with project managers and superintendents and several subcontractors on multiple projects at once.
• Obtain a minimum of 3 quotes for materials, labor, equipment for multiple projects at once.
• Gather required documents from each subcontractor such as COI, W9, subcontractor contracts.
• Update QuickBooks with new vendors.
• Process invoices, look up past payments when needed, process approved quotes as trained.
• Follow up with subcontractors regarding schedules, bids, and invoices.
• Seek out and obtain detailed information from project managers and vendors to achieve the tasks assigned and keep the projects on schedule and within budget.

Compensation:
$50,000-$55,000, paid time off, bonuses. No health or dental insurance. No 401k.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Schedule: In-office, Monday to Friday, 8:00am – 5:00pm

Key Skills and Experience Required:
• Detail oriented and have strong organizational skills.
• Professionally answer phone calls, make phone calls, and email professionally and promptly with a sense of urgency.
• Type 65+ WPM.
• Have a solid understanding of Outlook and the tools within the software.
• Set up and maintain an email filing system of all emails and keep the inbox free of clutter with only active and relevant emails, filing away all older emails.
• Communicate professionally using proper and standard email etiquette including proper grammar and punctuation and can implement these skills from day one.
• Must be able to multi-task and work at a high pace and pivot when plans change.
• Keep all administrative duties and assignments on task.
• Capable of managing 100+ emails and 20+ phone calls daily independently.
• Work best under stress and as an independent worker, taking pride and ownership of all assignments given, being resourceful and responsible for getting all tasks completed quickly and within the deadlines given.
• Quick learner who can adapt to company processes and procedures.
• Possess strong work ethic and remain dependable throughout employment.
• Proactive in anticipating needs and solving problems.
• Approach day-to-day assignments and tasks with common sense and ensure application of solutions align with company policies and procedures.
• Results-driven with a focus on meeting deadlines.
• Must be able to work in the office Monday through Friday from 8:00am - 5:00pm consistently with dependable transportation.

$50,000-$55,000 salary