SJRA Board of Directors Meeting Announcement-August 27, 2020 at 8:00 am

THE WOODLANDS, TX - Notice is hereby given to all interested members of the public that the Board of Directors of the San Jacinto River Authority will hold a regular publicly accessible meeting via webinar / telephone conference call pursuant to Texas Government Code, Section 551.125, as amended, and as modified by the temporary suspension of various provisions thereof effective March 16, 2020, by the Governor of Texas in accordance with the Texas Disaster Act of 1975, all as related to the Governor's proclamation on March 13, 2020, and subsequent proclamation dated June 11, 2020, certifying that the COVID-19 pandemic poses an imminent threat of disaster and declaring a state of disaster for all counties in Texas.

If you choose to participate via the webinar link below, you WILL have the opportunity to provide comments during the designated portion of the meeting.

Webinar Link: https://attendee.gotowebinar.com/register/7899089854928865036

After registering, you will receive a confirmation email containing information about joining the webinar.
If you choose to participate via the GoToWebinar App, you WILL have the opportunity to provide comments during the designated portion of the meeting.

Please use Webinar ID: 125-908-915
If you choose to participate in the meeting via the conference call number below, you will NOT have the opportunity to provide comments during the designated portion of the meeting. The conference call phone number is provided for LISTENING PURPOSES ONLY.

Telephone conference call phone number:

213-929-4212 and the audio access code is 467-483-517

All members of the public may participate in the meeting via webinar, Webinar App, or telephone conference call (listen only option).

AGENDA


1. CALL TO ORDER

2. PUBLIC COMMENTS (3 minutes per speaker)

3. DIVISION UPDATES - Receive updates from Operational Divisions and General & Administration Division related to ongoing projects, staff reports, or items on the consent agenda.
a. G & A: Jace Houston, General Manager
b. G & A: Heather Ramsey Cook, Director of Communications and Public Affairs
c. G & A: Tom Michel, Director of Finance and Administration
d. Woodlands: Chris Meeks, Utility Enterprise O&M Manager
e. GRP: Chris Meeks, Utility Enterprise O&M Manager
f. Lake Conroe: Bret Raley, Lake Conroe Division Manager
g. Highlands: Jay Smith, Highlands Division Manager
h. Flood Management: Chuck Gilman, Director of Water Resources and Flood Management

4. CONSENT AGENDA - This agenda consists of ministerial or 'housekeeping' items required by law, such as routine bids, contracts, purchases, resolutions, and orders; items previously approved by Board action, such as adoption of items that are part of an approved budget or capital improvement projects, interlocal agreements, or action which is required by law or delegated to the General Manager; and items of a non-controversial nature. These items will be considered by a single motion unless removed and placed on the Regular Agenda for individual consideration at the request of any Director.

G&A

a. Approval of Minutes - Regular Meeting of July 23, 2020.

b. Unaudited Financials for the Month of July, 2020

Consider approval of the unaudited financials for the month of July, 2020.

c. Professional Services Agreement and Work Order No. 1 for Professional Geographic Information System (GIS) Consulting Services

Consider authorizing the General Manager to execute a professional services agreement and Work Order No. 1 for professional Geographic Information System (GIS) consulting services.

d. Joint Funding Agreement for Water Resource Investigations with the United States Geological Survey

Consider authorizing the General Manager to execute a joint funding agreement for water resource investigations with the United States Geological Survey for data collection and analysis activities for the period of October 1, 2020, to September 30, 2021.

e. Master Professional Services Agreement for Materials Testing Services - Aviles

Consider authorizing the General Manager to execute a Master Professional Services Agreement for materials testing services for all divisions.

f. Master Professional Services Agreement for Materials Testing Services - Terracon

Consider authorizing the General Manager to execute a Master Professional Services Agreement for materials testing services for all divisions.

g. Master Professional Services Agreement for Materials Testing Services - Geotest

Consider authorizing the General Manager to execute a Master Professional Services Agreement for materials testing services for all divisions.

WOODLANDS

h. Professional Services Agreement and Work Order No. 1 for Preliminary Design Services for the Gravity Main Rehabilitation Project

Consider authorizing the General Manager to execute a professional services agreement and Work Order No. 1 for preliminary design services for the Gravity Main Rehabilitation Project in The Woodlands.

RAW WATER ENTERPRISE

i. Construction Contract for Siphon 29 Improvements

Consider authorizing the General Manager to execute a construction contract for Siphon 29 Improvements in Highlands.

j. Work Order No. 2 for Construction Phase Services for Siphon 29 Improvements

Consider authoring the General Manager to execute Work Order No. 2 for construction phase services for Siphon 29 Improvements in Highlands.

k. Master Professional Services Agreement and Work Order Nos. 1, 2 and 3 for General Dam Safety Engineering and Operations and Maintenance Support Services for Lake Conroe Dam, Bear Branch Dam and Highlands Reservoir Dam, and Work Order No. 4 for Lake Conroe Dam Engineering Safety Inspection

Consider authorizing the General Manager to execute a master professional services agreement and Work Order Nos. 1, 2 and 3 for General Dam Safety Engineering and Operations and Maintenance Support Services for Lake Conroe Dam, Bear Branch Dam and Highlands Reservoir Dam, and Work Order No. 4 for Lake Conroe Dam Engineering Safety Inspection.
l. Master Professional Services Agreement and Work Order No. 1 for Highlands Reservoir Dam Engineering Safety Inspection, and Work Order No. 2 for Bear Branch Dam Engineering Safety Inspection

Consider authorizing the General Manager to execute a master professional services agreement and Work Order No. 1 for Highlands Reservoir Dam Engineering Safety Inspection, and Work Order No. 2 for Bear Branch Dam Engineering Safety Inspection.

5. REGULAR AGENDA - This agenda consists of items requiring individual consideration by the Board of Directors.

a. G&A

1. Resolution Adopting Fiscal Year 2021 Operating Budgets

Consider adoption of a resolution of the San Jacinto River Authority Board of Directors approving and adopting a budget for the fiscal year beginning on September 1, 2020, and ending August 31, 2021, inclusive.

2. Amended Rate Order for Woodlands Division Customers

Consider adoption by the San Jacinto River Authority Board of Directors of an amended Rate Order for Woodlands Division Customers, effective September 1, 2020.

3. Amended Rate Order for Raw Water Customers

Consider adoption by the San Jacinto River Authority Board of Directors of an amended Rate Order for Raw Water Customers, effective January 1, 2021.

4. Transfer of Investment Earnings in the Debt Service Reserve Fund Accounts to the GRP and Woodlands Division Debt Service Fund Accounts

Consider approving the transfer of investment earnings in the Debt Service Reserve Fund accounts for the Groundwater Reduction Program (GRP) Division and Woodlands Division to the respective Debt Service Fund accounts for said divisions.

b. FLOOD MANAGEMENT

1. Resolution Authorizing General Manager to Submit Applications for Texas Water Development Board Flood Infrastructure Fund Grant Funding

Consider adoption of a resolution of the San Jacinto River Authority Board of Directors authorizing the General Manager to submit applications for Texas Water Development Board Flood Infrastructure Fund grant funding.

6. EXECUTIVE SESSION - If necessary, the Board of Directors will adjourn to Closed Session at this point in the meeting to consider the following items; however, the Board of Directors reserves the right to adjourn to Closed Session at any time during the course of this meeting as allowed by law.

a. Discussion regarding items identified elsewhere on the agenda pursuant to Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Real Property), 551.073 (Prospective Gifts), 551.074 (Personnel Matters), or 551.076 (Security Devices), as applicable.

b. Consultations with attorney, pursuant to Texas Government Code, Section 551.071 regarding:
1. Litigation related to Hurricane Harvey, including additional legal services to be provided by Hunton Andrews Kurth, LLP;
2. Litigation related to GRP water line breaks (Line Segments W2A and W2B); and
3. Expedited Declaratory Judgement Act litigation and other litigation related to GRP.

7. RECONVENE IN OPEN SESSION - The Board of Directors will reconvene in Open Session at this point in the meeting and, if necessary, take action on any agenda item discussed in Closed Session and/or identified below.

8. Legal Expenditures in Excess of Fiscal Year 2020 Budget

Consider authorizing the General Manager to approve legal expenditures in excess of the Fiscal Year 2020 budget.

9. ANNOUNCEMENTS / FUTURE AGENDA

The next San Jacinto River Authority Board Meeting is scheduled for September 24, 2020.

10. ADJOURN

Persons with disabilities who plan to attend this meeting and would like to request auxiliary aids or services are requested to contact Cynthia Bowman at (936)588-3111 at least five business days prior to the meeting so that appropriate arrangements can be made.

One of the major river authorities in Texas, SJRA's mission is to develop, conserve, and protect the water resources of the San Jacinto River basin. Covering all or part of seven counties, the organization’s jurisdiction includes the entire San Jacinto River watershed, excluding Harris County. For additional information on SJRA visit our website at www.sjra.net, like SJRA on Facebook @SanJacintoRiverAuthority, follow us on Twitter @SJRA_1937, find us on Instagram @sanjacintoriverauthoritysjra, or connect with us on LinkedIn @San Jacinto River Authority.